Client:
FLIBS (The Florida Association of IB World Schools)
Project Link:
Reach:
The platform is designed to serve past and current FLIBS attendees and members, while also providing an accessible entry point for new registrants. By introducing a modern interface and streamlined workflows, the system fosters stronger engagement and ensures smoother interactions with the FLIBS organization across its entire community.
Technologies
UX, Wire-framing, Web/Software Design & development, Project management, Custom CRM.
Client Bio:
The Florida League of International Baccalaureate Schools, Inc. (FLIBS) was founded in 1988 as a non-profit corporation to foster excellence in international education for students in our region. FLIBS supports our members by promoting the expansion of the IB program, offering high quality teacher and administrative training, and providing advocacy services to ensure that state and local government officials recognize the importance of the IB program as an effective path to school wide improvement and student achievement.
Brief
FLIBS needed a fully custom events platform to replace a system that was over ten years old. Throughout the year, the organisation hosts a wide variety of workshops and conferences, so they needed something that could keep pace with modern event management demands. As a result, our goal was to deliver a bespoke platform that centralises registrations, streamlines administration, and provides a smooth experience for members, schools, and attendees. Beyond improving functionality, the project also focused on strengthening FLIBS’ digital presence and ensuring long-term scalability.
By aligning the platform with IB school membership structures, we built something designed to grow alongside the organisation.
Project Executions
We designed and built a custom events management platform tailored specifically to FLIBS’ operational requirements. The system handles multiple event types, dynamic pricing, and tiered membership benefits. Furthermore, we carefully mapped key workflows — school-based registrations, individual sign-ups, and coordinator-managed groups — to reduce admin overhead while keeping the attendee experience smooth. For financial accuracy, the platform includes bespoke payment flows, role-based dashboards, and custom status tracking. In addition, automated invoice generation adapts to event dates, membership categories, and attendee details, while integrated discount logic supports member-exclusive benefits.
We also built functionality to generate and email personalised certificates of attendance directly to workshop participants — eliminating another manual task for the FLIBS team.
Copyright by Tradewinds Resort (www.tradewindsresort.com) – Location of FLIBS held events.
Deliverables
Custom-built events management system designed around FLIBS’ unique requirements
Streamlined registration flows for schools, coordinators, and individual attendees
Automated invoice generation with bespoke PDF templates
Custom membership logic with tier-based pricing and discount codes
Role-specific admin dashboards for staff oversight and management
Secure and flexible payment processing flows
Functionality to generate and email personalized certificates of attendance for specific workshops
Full deployment workflow with staff training and documentation for long-term use
